When writing a professional email, especially in a work or academic setting, it’s helpful to have alternative ways to express that you’re not feeling well without sounding overly casual or repetitive. Here are several respectful and polished alternatives you can use depending on the context.
Polite and Professional Alternatives
- “I’m feeling under the weather.”
- “I’m currently unwell and unable to attend/work.”
- “I’m not in good health today.”
- “I’m feeling a bit off today.”
- “I’m experiencing some health issues.”
- “I’m not at my best today and need to rest.”
- “Due to illness, I will be taking a sick day.”
More Formal or Indirect Phrasing
- “I am indisposed and will be unavailable.”
- “I’m feeling unwell and may not be able to perform my duties as usual.”
- “I’m experiencing a minor health setback and need to step away temporarily.”
- “Due to unforeseen health circumstances, I need to take some time off.”
Examples for Email Use
| Scenario | Suggested Wording |
|---|---|
| Calling in Sick | “Hi [Manager’s Name], I’m feeling under the weather today and will need to take a sick day. I’ll keep you updated on my recovery.” |
| Rescheduling a Meeting | “Unfortunately, I’m not feeling well today and would like to reschedule our meeting. Please let me know a convenient time.” |
| Project Delay | “I wanted to inform you that I’m experiencing some health issues and may need a short extension on the deadline.” |
Best Practices
- Keep it brief: You don’t need to share detailed symptoms.
- Be courteous: Thank the recipient for understanding.
- Offer updates: If needed, let them know when you expect to return.
- Set boundaries: If you’re truly off-duty, set an out-of-office message.
Using these phrases allows you to maintain professionalism while honestly communicating your condition. Choose the tone and phrasing that best fit your role and workplace culture.
FAQ
What is the most professional way to say you’re sick in an email?
A professional way to say you’re sick is: “I’m feeling unwell and will be taking a sick day today. Thank you for your understanding.”
Can I say “under the weather” in a formal email?
Yes, “under the weather” is a polite and commonly accepted idiom for mild illness and is acceptable in semi-formal emails.
Should I mention specific symptoms in my email?
No, it’s generally best to keep health disclosures vague unless absolutely necessary. A simple note that you’re unwell is sufficient.
How do I write an out-of-office message due to illness?
Example: “Thank you for your email. I am currently out of the office due to illness and will respond when I return on [Date]. For urgent matters, please contact [Alternative Contact].”
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