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Other Ways to Say “Circling Back” in an Email

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Using alternative phrases to “circling back” in an email can help you sound more professional, polite, or tailored to your audience. Here are several refined and appropriate substitutes that you can use based on context and tone.

Other Ways to Say "Circling Back" in an Email

Professional Alternatives

  • Following up on my previous email
  • Just checking in
  • I wanted to revisit this conversation
  • Touching base regarding…
  • As a reminder…
  • I’m reaching out again to…
  • Just bringing this back to your attention

Polite and Friendly Options

  • Hope you’re doing well—just wanted to follow up
  • Quick reminder about…
  • Checking in to see if you had a chance to review
  • Wanted to make sure this didn’t slip through the cracks
  • Just looping back in
  • Any updates on this?

When Emphasizing Urgency or Timeliness

  • Following up as the deadline approaches
  • This is time-sensitive—just following up
  • Just wanted to get this on your radar again
  • Bumping this to the top of your inbox

Best Practices for Email Follow-Ups

  • Be specific about what you’re following up on.
  • Include the original thread or key context if needed.
  • Be polite, respectful of their time, and avoid sounding pushy.
  • Use a call to action (e.g., “Could you confirm by Friday?”).

Conclusion

While “circling back” is a common phrase, using varied and more tailored alternatives in your emails can make your message stand out and feel more thoughtful. Choose your follow-up language based on tone, urgency, and relationship with the recipient.

FAQ

Is it unprofessional to say “circling back”?

No, it’s not unprofessional, but it has become overused. Choosing a more specific or personalized phrase can improve your communication.

What is a better phrase to use instead of “circling back”?

Phrases like “just checking in,” “following up on my previous email,” or “wanted to touch base” are good alternatives depending on context.

How often should I follow up if I get no response?

Wait about 3–5 business days between follow-ups. If there’s still no response after two or three attempts, it’s best to pause unless it’s urgent.

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