Using varied language in professional emails helps maintain clarity and engagement. If you’re looking for alternatives to the phrase “please note”, here are several effective and context-appropriate synonyms you can use depending on tone and formality.
Common Alternatives to “Please Note”
- Kindly be advised
- Be aware that
- Take into consideration
- It is important to mention
- For your information
- As a reminder
- We would like to inform you
- Just a heads-up (informal)
- Keep in mind
- Be advised that
Context-Based Usage Examples
| Synonym | Example Sentence | Formality |
|---|---|---|
| Kindly be advised | Kindly be advised that the meeting time has changed to 3 PM. | Formal |
| Be aware that | Be aware that access to the database will be restricted during maintenance. | Neutral |
| Just a heads-up | Just a heads-up: the printer on the third floor is out of service. | Informal |
| Keep in mind | Keep in mind that the deadline is approaching fast. | Neutral |
| We would like to inform you | We would like to inform you that your request has been approved. | Formal |
Tips for Choosing the Right Phrase
- Consider your audience: Use formal options like “Kindly be advised” for executives or clients.
- Use neutral tones for internal communication: “Keep in mind” or “Be aware that” work well here.
- Choose informal phrasing for casual updates: “Just a heads-up” is perfect for friendly reminders.
FAQ
Is “please note” considered too formal?
“Please note” is generally neutral to slightly formal. It’s appropriate for most professional communications, but may sound stiff in casual or friendly settings.
What’s the best alternative to use in an internal team email?
“Keep in mind” or “Just a heads-up” are effective for internal messages as they sound more conversational while still conveying important information.
Can I use “FYI” instead of “please note”?
Yes, “FYI” (For Your Information) is a common informal substitute, best used in emails where brevity and familiarity are acceptable.
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