“This is to inform you” is a common phrase used in formal communication to announce, update, or notify someone about an event, decision, or action. However, using alternatives can help your message feel more natural, modern, or tailored to your audience. Below are several effective substitutes based on tone and context.
Formal Alternatives
- I would like to inform you that…
- Please be advised that…
- This letter/email serves to notify you that…
- We wish to inform you that…
- Kindly note that…
Professional and Business-Friendly Alternatives
- I’m writing to let you know that…
- We are reaching out to inform you that…
- Just a quick note to share that…
- This is to bring to your attention that…
- We would like to update you on…
Casual and Friendly Alternatives
- Just wanted to let you know…
- Thought you should know…
- FYI… (For informal digital messages)
- Quick update:
- Heads up that…
Contextual Usage in Sentences
| Original Phrase | Alternative | Example |
|---|---|---|
| This is to inform you | Please be advised that | Please be advised that your application has been approved. |
| This is to inform you | I’m writing to let you know | I’m writing to let you know that your request has been processed. |
| This is to inform you | Just wanted to let you know | Just wanted to let you know your package is on its way. |
When to Use Which Alternative
- Formal documents and legal letters: Use “Please be advised that” or “This letter serves to notify you.”
- Professional emails: “I’m writing to let you know” or “We are reaching out to inform you.”
- Friendly messages or internal notes: “Just wanted to let you know” or “Heads up that.”
FAQ
What can I use instead of “This is to inform you” in formal writing?
You can use “Please be advised that,” “We wish to inform you,” or “This letter serves to notify you.”
Is “I’m writing to let you know” appropriate for business emails?
Yes, it’s a polite and professional way to begin a message in most business contexts.
Can I use “FYI” in professional communication?
“FYI” is acceptable in casual or internal communications, but not suitable for formal writing or external business messages.
Is “Kindly note that” formal?
Yes, “Kindly note that” is a polite and formal alternative suitable for written notices and professional correspondence.
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